Wedding Band Booking Guide – How to hire

Imagine having your first dance as a live band plays your favourite romantic song…for an unforgettable wedding reception, a wedding band is an absolute must!

To help you book the perfect wedding band, we’ve answered all the questions you might have, complete with tips and inside knowledge from some of our top groups.

To start booking a wedding band, head over to our home page!

  1. The Basics
  2. Equipment & Setup
  3. Music
  4. Booking

The Basics

How many people are in a wedding band?

Band sizes start at three people and go up from there. Most groups can be flexible about the size in order to suit your budget.

What are PAT and PLI and should my band have them?

PAT stands for portable appliance testing, and it ensures that electrical equipment is safe to use. PAT certificates should generally be no more than 12 months old, in order to comply with your venue’s insurance policy. You can find out more about PAT on this article: Portable Appliance Testing (PAT) explained.

PLI stands for Public Liability Insurance, also known as third party insurance. PLI covers damage to another person or their property during your event – for example, if one of your guests tripped over the band’s amp, PLI would insure this.

All professional bands should have PLI, and your venue is likely to require it. Encore bands with PLI will have a badge on their profile so you can verify it easily.

Encore band OutBeat

Equipment & Setup

How much space does a wedding band need?

A six-piece band would need at least 5 x 3 meters. Remember that it’s not just the people – the band will also have to fit the PA, monitors, lighting, guitar amps, drums, and keyboards.

Encore band The London Groove Unit
Watch the band to see how much space they need – and to hear some great tunes!

What do I need to provide?

  • A power supply to hook up all the amplification equipment. They may also need chairs without arms.
  • The band will appreciate a meal as there is generally no time for them to leave the venue to eat.
  • Parking, as the band will have a lot of kit to transport. If there is no parking near the door, they must be able to unload near the door and then move the car.

What does the band provide?

  • Keyboard: most bands will prefer to use their own.
  • PA system: most wedding bands will bring their own amps, although sometimes they use the venue’s PA system.

Can a wedding band play outside?

Yes, as long as the weather is warm enough and adequate shelter (a gazebo or marquee that completely covers the group and provides safety for the electrical equipment) and a power source is provided. Be sure to tell the musicians if they are expected to play outside!

“We love playing at weddings because it’s always a happy atmosphere – everyone is there to celebrate the love of the couple and to have a great time.” -Encore band The Nanna Radleys

How long will the band play for?

Bands usually play either two x 1-hour or three x 40-minute sets with a 15 – 30 minute break between sets. Make sure not to schedule your band during the dinner!

Your band will also need roughly an hour for setup and soundcheck.

“We love energising audiences – a packed dance floor is guaranteed!”
-Encore band Halfway to New York

Music

What are the five most popular tunes?

Our top wedding bands say these five songs are guaranteed to make your wedding unbelievably special:

  • Let’s Stay Together – Al Green
  • Thinking Out Loud – Ed Sheeran
  • All Of Me – John Legend
  • You’re All I Need To Get By – Marvin Gaye
  • I Don’t Want to Miss a Thing – Aerosmith

Can the band play my favourite song?

Absolutely! Bands will know a huge amount of tunes, and if they don’t know your song, they can learn it. This may add an additional fee to your booking, but is well worth the extra expense to hear your favourite song played just for you.

It’s worth remembering that a band will know which songs keep the dance floor packed and which songs will change the vibe, so give them your favourite tunes and let them keep the party buzzing.

Encore band The Supreme Collective

Booking

How far in advance should I book?

We advise booking as soon as possible as the best wedding bands are often booked up a year in advance. However, we handle last-minute bookings at Encore and can easily find a wedding band at short notice.

What’s the typical price for a wedding band?

Each band will set their own rates, but a fee of around £200-£500/person for two hours of playing is a roughly standard amount. So for a 4-person band, expect to pay £800 – £2000 and for an 8-person band, between £1600 – £4000.

We allow you to ask for tailored quotes for your event so you can specify your budget as you request a band.

Encore band The Trends

Do I have to pay travel fees/porterage?

You may have to factor in travel costs if the band is not local. Most musicians have a set radius from their home (generally 15-20 miles) and charge extra for any travel outside that area. We have wedding bands all over the country, so we can usually find someone close to your location (and when you search our site, you can filter by location to find bands near you).

The standard rate is 47p/mile per person so if the band needs to travel 50 miles each way, that’s an additional £47/person for 100 miles of travel. This amount is included as a rough guide – each band will set their own fees.

“Our favourite memory is when we were flown out to a wedding near Venice. We swam in the sea, played during sunset, and the 200 guests danced all night!” – Encore band The Winklepickers

How do I handle contracts and payment?

The easiest way to handle contracts and payment is to book through Encore. Once you have confirmed a booking with your chosen band, contracts and payments will be handled automatically by Encore Pay, our secure payments system and you’ll have peace of mind with our robust cancellation policy.

Wedding Dance

Ready to book?

To start booking a wedding band, head over to our home page to receive tailored quotes for your wedding.

Hopefully this guide answers all of your questions! If you have more questions about wedding bands, email us at [email protected] and we’d be more than happy to help.

Enquire now with Encore

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